Marketing & Administrative Virtual Assistant

This is a remote position.

Working approximately 10 hours per week initially, with the potential to expand over time, this remote contract position plays a key role in supporting the growth and operational efficiency of a UK-based public speaking and executive leadership coaching business. The role combines essential day-to-day business administration with creative marketing support, ensuring smooth client relationship management and consistent brand visibility.

Communication is managed primarily through Zoom, WhatsApp, and email. Working independently in a self-directed, responsive manner, the role involves maintaining organised CRM systems, assisting with administrative priorities, and driving monthly marketing communications and social media content.

Key Responsibilities

• Keep the CRM system and sales lead records up to date to ensure accurate tracking of opportunities and follow-ups.

• Assist with day-to-day business administration, including occasional follow-ups on outstanding invoices and general tasks.

• Participates in a short weekly catch-up meeting to review sales leads, set priorities, and track action items.

• Design and execute a monthly newsletter via Mailchimp using provided written content, ensuring an engaging, contemporary, and brand-consistent design.

• Create visually appealing social media posts using Canva and assist in organizing and implementing the wider content plan.

• Proactively contribute marketing and social media ideas, staying informed of current trends to enhance brand engagement.

Requirements

Essential Requirements

• Proven experience in virtual assistance, CRM management, and general business administration.

• Strong skills in Canva and Mailchimp.

• Demonstrated ability in social media content creation and visual design.

• Highly proactive approach with the ability to offer creative marketing suggestions and collaborate on strategy.

• Excellent organisational skills, strong attention to detail, and a reliable, self-motivated work style.

• Comfortable working independently and communicating via Zoom, WhatsApp, and email.

Desirable Requirements

• Hands-on experience with GoHighLevel (handover and training can be provided).

Required Software Skills

• Mailchimp

• Canva

• GoHighLevel (Desirable / Advantage)

Benefits

IndependentContract: Part-time, approx. 10 hours per week initially, with potential to grow