Executive Assistant

• Managing schedules and streamlining calendars determining meeting priority, preventing overbooking, etc.
• Scheduling internal and external meetings
• Meeting, offsite and small-scale team event planning securing venues, catering, tech set-up, etc.
• Booking travel arrangements
• Processing monthly expense reports
• Preparing presentations and compiling materials for meetings
• Writing internal and external correspondence
• Organizing and maintaining client contacts
• Processing invoices and facilitating new vendor set-up when necessary

Requirements:

The ideal candidate will possess the following skills, experience and qualities:

• Excellent organizational, interpersonal and written and verbal communications skills
• Punctual and responsible with a proven track record of performing efficiently under deadline pressure
• Ability to take initiative and proactively anticipate the needs of supervisors
• Smart, personable, hard-working and motivated to learn and excel
• Detail-oriented and able to multitask in a fast-paced environment
• Trustworthiness, discretion and sound judgment handling confidential and sensitive information
• Extremely computer savvy: Proficiency in Google Workspace, Microsoft Word, Excel and PowerPoint required; ability to quickly pick-up additional software is a plus
• Minimum 1-2 years of administrative experience
• Interest in print and web content, digital media and publishing is a plus
• College degree preferred

What happens next?If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.