Accounts Assistant - Xero & Smokeball (Permanent AU Dayshift, WFH-Philippines

Precision, confidentiality and timely reporting are essential. The role will support bookkeeping, accounts payable and receivable, reconciliations, payroll assistance, vendor and client communications, and administrative tasks connected with finance operations.

Key objectives

• Maintain accurate financial records and reduce errors in accounts processing.
  
• Support timely invoicing, payment follow-up, reconciliations and reporting.
  
• Ensure finance-related documents and records are organized, complete and easy to audit.
  
• Assist with compliance-sensitive workflows, including Australian finance requirements and legal-practice accounting needs where applicable.
  
• Provide dependable administrative support to reduce pressure on leadership and professional staff.
  

Key responsibilities
Bookkeeping and accounting support

• Enter and review financial transactions accurately, including journal entries, expense records and spreadsheet data.
  
• Perform bookkeeping tasks and bank reconciliations.
  
• Support accounts receivable, accounts payable and payroll administration.
  
• Upload invoices from email and supporting documents into Xero.
  
• Prepare and send weekly Xero reports identifying pressing items, overdue invoices, unreconciled transactions and follow-up actions.
  
• Prepare quarterly reports and assist with year-end audit or accountant requests.
  
• Reconcile invoices and identify discrepancies from suppliers, vendors and clients.
  
• Create, update and maintain expense reports and reimbursement records.
  
• Process reimbursement forms and maintain supporting documentation.
  

Client, vendor and internal communication

• Communicate professionally with vendors, clients and customers about invoices, payments and accountqueries by email or phone.
  
• Escalate unusual, disputed, confidential or urgent financial matters promptly.
  
• Assist with debt recovery management, including maintaining records of follow-up actions and payment status.
  
• Maintain confidentiality when handling financial, client and business information.